The Ambassador Hotel, The Hague, Holland

Present: Mr Hiller (in Chair as Deputy President), Mrs James, Dr B Latto, Dr G.Latto, Dr Nussbaum, Dr Skriver, Mr Vinkenborg and the General Secretary.
Apologies and regrets at not being able to attend from The president, Marquis de St.Innocent; Treasurer, Mr Lightowler.

Minutes of the previous meeting held in Barcelona on 28 June 1963 were approved and signed by the Chairman.

Spanish Congress 1963 matters arising:
The Report and minutes circulated to all Officials, Societies, and published in The British Vegetarian, were approved.

The General Secretary reported that the FAO Memorandum agreed at the Congress had been sent to the Director General of the Food and Agriculture Organisation of The United Nations, and to all foreign Embassies in London, and some news agencies.

Dr G.Latto submitted complaints and suggestions from the Swedish delegates which were noted and discussed. The General Secretary saidthat Mr Koken and his party had booked their own hotel accommodation and could not , therefore blame the IVU for being at Sitges instead of Barcelona.

Correspondence with Dr Cabral (elected Vice President for Portugal) was reported concerning opposition to his appointment - the General Secretary was asked to request the President to make inquiries about the rival factions in Portugal and to be kind enough to report at the next meeting.

Affiliation of the Asocicion Vegetariana ds Barcelona was reported and welcomed.

Donation of £10 from Madame Bruse on behalf of the Association Vegetarienne de France was apprecioated by the Committee.

French Vegetarian Movement: Dr Nussbaum was authorised to study the matter of re-activating the French Vegetarian Movement and to suggest possible methods.

It was agreed taht if the next Committee Meeting was in Paris the opportunity should be taken to invite a Conference with French Vegetarians.

Sale of Furniture: The General Secretary said that the cost of storing the office furniture was costing a lot more than it was worth and failing to find time in Barcelona to obtain a decision had sold the items for £23. This was approved in retrospect.

Rules of the IVU: The newly printed rules were distributed and approved. The General Secretary said he would be sending them to Societies when he sent particulars of the Congress.

British Congress 1965: The General Secretary said it had proved to be difficult to obtain a University in a big city and had in fact only been able to get accommodation at one Conference Centre. It was agreed to hold the Congress at: The Hayes, Swanwick, Derbyshire, this having been approved by the host societies.

Dates: 27 August - Friday evening arrival
28 August - Saturday morning late arrivals and registration. The first official item being Reception Lunch at 1pm & opening meeting to follow. 4 September (Saturday morning early departure)

The Committee wished to continue over the weekend to Monday morning but the Conference Centre was booked it was found.

Booking Fees: It was agreed that delegates should book through Affiliated or National Societies paying a fee of £2 Sterling. Those with no National or Affiliated Society or those who preferred to book direct with the IVU in England should pay a fee of £3. This with the intention of encouraging membership of the national societies.

The General Secretary said he would shortly be sending details of the Congress to all societies and it was suggested that Handbooks (2/-) might be bought to send to delegates so that they could arrange holidays at vegetarian guest houses before or after the Congress.

It was agreed to notify societies well in advance about agendas reports etc with balance sheets.

It was agreed that early morning services might be held in the Chapel but that these should not be mentioned in the official programme, only announced on the notice board. An early morning time-table suggested was: 6-45 am exercises, 7-30 service by a different denomination each day, 8-15 breakfast. Mornings and afternoons should be mainly devoted to business and lectures but not mixed at the same session. Evenings for entertainments, films dancing and social activities.

It was reported that the British Vegetarian Youth Movement (BVYM) had agreed to arrange an international gathering of young vegetarians at the same time and place.

The Vegetarian Cycling and Athletic Club (VC & AC) was hoping to stage some cycling competitions.

Dr Nussbaum thought most of the arrangements should be left to the British hosts but the General Secretary siad that on this accasion the hosts wished the work in co-operation with the IVU Committee.

Intensifying Co-operation: Suggestions from Mr Hiller on the closer co-operation of vegetarians on an international lever were considered and Mr Hiller submitted a memorandum for study and discussion at the next meeting. It was agreed that The President should be requested to provide 3 or 4 articles per year to be sent by the General Secretary to national magazines for publication; and that members of the Executive Committee should also provide articles for circulation; that magazines in different countries should reserve a space for IVU News sebt by the General Secretary, perhaps in the form of a Bulletin. Mrs James said she would be willing to translate interestin articles from magazines. The General Secretary siad he would try to find time to keep up a flow of information.

Indian Convention: It was reported that Mr Mankar had arranged the first National Convention to open in the first week of January 1964 in Bombay and that a party of about 15 young European vegetarians had been invited to attend with free hospitality for two months during which a tour of India would be made. The General Secretary said that he has also received a pressing invitation but that he could not spare the time... he was asked to send greetings and good wishes for the success of the Convention.

Next Meeting: It was agreed to meet in Paris on the 25th and 26th April 1964. Arrival for the meeting to be on the evening of Friday 24th April leaving two clear days for business and a conference with French Vegetarians.

Thanks were tended to Mr and Mrs Vinkenborg for the excellent arranegments made for the comfort of Members of the Executivce Committee.

Lunch was given by the Dutch Vegetarian Society whose President welcomed the Committee at the Gezondhuis in Bankastraat - the new vegetarian restaurant.

Dr Hiller expressed the Committee's gratitude for the reception and excellent meal.