Vegetarian Food Fair Manual Project

The Vegetarian Food Fair Manual Project

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Part II

Section 13: Determining the schedule of events and activities

Once you've booked speakers, bands, or cooking demonstrators, you'll need to think about the order in which these attractions will appear on the day of the food fair. You have several aspects of scheduling to consider. A sample schedule is included as an example.

Scheduling attractions too early or too late in the day may reduce turnout. Your goal should to be to have as wide an audience as possible.

Scheduling different activities or attractions at the same time will force attendees to choose between one attraction and the other, reducing turnout and making it impossible for attendees to see everything they want to see.

Often cooking demonstrations work well before lunch hour, just before people have begun to think about eating. After watching the demonstration, they'll likely be interested in sampling some of the vegetarian fare offered by vendors.

Speakers and panels may work best after the lunch hour because people will have had a chance to make their way around the fare, looking at booths and picking up literature. They will be ready, perhaps, to hear more about what they've observed and sampled all day.

Activities for children might go on in one form or another throughout the day, but they will be especially convenient if they are scheduled opposite demonstrations, lectures, or panels. Parents might want to have a way to keep their children occupied so they can give full attention to the presentation.

To avoid conflicts with amplified sound, bands should be scheduled at times when other presentations are not taking place. A band should probably be playing early in the day to attract attention to the food fair and create an inviting atmosphere. They may resume playing after a lecture or demonstration, perhaps, when attendees go back to browsing the booths and exhibits. TOP